Section 11. Purpose of This Notice
This notice explains how Nova AI, a planned AI assistant and dashboard module by Krix Studio, may use artificial intelligence models, process user instructions, and handle data when users interact with Nova AI features.
Nova AI is intended to support business automation, workflow creation, productivity systems, AI agents, operational dashboards, and related AI-assisted functionality within the Krix Studio ecosystem.
This notice supplements the Privacy Policy and Terms of Use. If there is a conflict between this notice and the Privacy Policy regarding personal data, the Privacy Policy applies.
Section 22. What Nova AI Does
Nova AI may provide features such as:
- answering user questions inside the dashboard
- generating workflow drafts, automation plans, and task structures
- analyzing business instructions provided by the user
- suggesting integrations, actions, approval steps, and dashboard views
- helping users summarize data, documents, notes, or operational activity
- supporting future AI agent workflows and automation execution
Nova AI is an assistant tool. It does not replace professional legal, financial, medical, security, or compliance advice.
Section 33. Data You May Provide to Nova AI
When using Nova AI, you may provide:
- prompts, questions, commands, and workflow instructions
- business process descriptions
- uploaded or pasted text, notes, documents, or structured data
- integration context, such as selected tools or workflow destinations
- feedback about generated answers or automation drafts
- account and workspace context required to provide the feature
You should not provide sensitive personal data, confidential third-party data, payment card data, passwords, authentication secrets, API keys, private tokens, or data you are not legally allowed to process.
Section 44. Data Collected Automatically
To operate and improve Nova AI, Krix Studio may collect technical and operational data such as:
- time and date of Nova AI requests
- selected model or AI mode
- request status, latency, errors, and usage limits
- token or message usage estimates
- workspace, account, and session identifiers
- security logs used to detect abuse, fraud, or unauthorized access
Where possible, analytics and diagnostic data are minimized or aggregated.
Section 55. Use of External AI Model Providers
Nova AI may use external AI model providers to generate responses or process user instructions. Depending on the feature, these providers may include:
- OpenAI
- Google Gemini
- Anthropic Claude
- other AI infrastructure providers selected by Krix Studio for performance, safety, or availability
User prompts and relevant context may be sent to these providers only to provide the requested Nova AI function. Krix Studio aims to send only the data necessary for the requested task.
Section 66. Model Training and User Content
Krix Studio does not use your Nova AI prompts, uploaded content, or workspace data to train public AI models without your explicit consent.
External model providers are expected to process submitted content according to their applicable enterprise, API, or data processing terms. Where required, Krix Studio will use available settings or contractual safeguards designed to prevent user content from being used for model training without permission.
Krix Studio may use anonymized, aggregated, or non-identifying operational data to improve reliability, safety, product performance, and user experience.
Section 77. Human Review and Safety
Nova AI outputs may be reviewed by the user before they are deployed or used in business workflows. For sensitive or important decisions, users should verify outputs independently.
Krix Studio may review limited logs or examples when necessary to:
- provide technical support
- investigate abuse or security incidents
- debug product errors
- improve safety systems
- comply with legal obligations
Any human review is handled with access controls and only where reasonably necessary.
Section 88. Retention of Nova AI Data
Nova AI data may be retained according to the following general rules:
| Data category | Typical retention |
|---|
| Account and workspace context | For the duration of the account or contract |
| Prompt and response history | Until deleted by the user, workspace owner, or account closure, unless a shorter product setting applies |
| System, security, and abuse logs | Usually up to 12 months |
| Billing and usage records | As required by tax, accounting, or legal obligations |
| Aggregated analytics | As long as needed for product and business analysis |
Specific retention periods may vary depending on dashboard settings, plan type, legal obligations, or enterprise agreements.
Section 99. User Responsibilities
Users are responsible for:
- ensuring they have the right to submit data to Nova AI
- reviewing AI-generated outputs before relying on them
- configuring workflows and integrations lawfully
- avoiding prohibited or harmful uses
- protecting credentials, secrets, API keys, and confidential data
- obtaining required consents from third parties whose data is processed
Nova AI should not be used to create illegal content, bypass security systems, perform phishing, generate harmful automation, manipulate people unlawfully, or process data in a way that violates GDPR, the EU AI Act, consumer protection law, or other applicable rules.
Section 1010. Automated Decisions
Nova AI is designed to assist users, not to make final decisions with significant legal or similarly important effects for individuals without human review.
Where Nova AI is used to create workflows that may affect people, the user should include appropriate human approval, audit logs, and review steps before deployment.
Section 1111. Security Measures
Krix Studio applies technical and organizational measures intended to protect Nova AI data, including:
- HTTPS/TLS encryption in transit
- access controls and account-based authorization
- audit and diagnostic logs
- abuse monitoring
- separation of user workspaces where applicable
- incident response procedures
No online service can guarantee absolute security, but Krix Studio works to reduce risk and respond to issues responsibly.
Section 1212. Changes to Nova AI Services
Nova AI is planned as an evolving product module. Features, supported models, integrations, retention settings, and safety controls may change over time.
If material changes affect how personal data is processed, Krix Studio will update the relevant legal pages or notify users through reasonable channels.
Section 1313. Contact
For questions about Nova AI data processing or AI model usage, contact:
Krix Studio
Email: hello@krixstudio.com
This notice is intended to provide transparent information about Nova AI services before and during the rollout of Nova AI dashboard features.
